2021-2022 University Catalog 
    
    Oct 18, 2021  
2021-2022 University Catalog

Academic Policies


Course Categories and Delivery Models

 

The University offers courses in the following four categories: lecture, combined lecture and lab, lab, or clinical. The table below describes the delivery models available in each of the four categories.  

Modality Definition

Applies to the 

following Course Categories

Details

Online

(Asynchronous)



 

Classes delivered online
via the University’s
Learning Management
System (Canvas) with no
“real time” lecture
scheduled with the
instructor.

Lecture

 

Combined Lecture and
Lab

Lab

Course is designed to be
100% online without
synchronous instruction. 
 

Lectures pre-recorded.

 

Online Interactive
 

(Mix of Synchronous
and Asynchronous)

 

 

 

 

 

 

 

Classes delivered online
via the Unversity’s
Learning Management
System (Canvas) and 
includes scheduled “real
time” lecture with
instructor (i.e., remote
instruction)

 

 

 

 

 

 

Lecture

Combined Lecture and
Lab

Lab

 

 

 

 

 

 

 

Course is designed to be
100% online with 
synchronous instruction.  

Lectures live streamed.
Recordsing of lectures
available for viewing via
the University’s Lecture
Capture System (Echo 
360).

 

 

 

 

 

On-Ground

 

 

 

 

 

 

 

 

 

 

 

Classes delivered on-
ground with scheduled
in-person class time with
instructor.  Course
materials are available
and the course is
administered via the
University’s Learning 
Management System
(Canvas). 

 

 

 

 

 

 

All

 

 

 

 

 

 

 

 

 

 

 

Course is designed to be 
on-ground with students
attending in-person.  

 

Recordings of lectures
available for viewing via
the University’s Lecture
Capture System (Echo
360).

 

At the instructor’s 
discretion, some class
sessions may be 
available for both in-
person attendance and 
live-streaming.

 

Blended

 

 

 

 

 

 

 

 

 

 

 

My include a mix of
Online, Online
Interactive, and On-Ground

 

 

 

 

 

 

 

 

 

 

All

 

 

 

 

 

 

 

 

 

 

 

Course is designed to
include a mix of on-
ground , online
synchronous, and online
asynchronous
instruction.

 

Lectures available via
the University’s Lecture
Capture System (Echo
360).

 

At the instructor’s 
discretion, some class
sessions may be
available for both in-
person attendance and 
live-streaming.

 

 

Registration (Certificate- and Degree-Seeking Students)

All new students are registered by the Office of the Registrar for their first term as a student, except for Accelerated Sciences students. In subsequent terms, most students are responsible for their own registration and for ensuring the accuracy of their schedules. Students have access to their schedule via the University’s portal. 

 

Continuing students are required to complete registration at least seven days prior to the first day of the term; students who do not complete registration by this date will be subject to a late registration fee.

Standard Schedule (Cohort Model)

Most programs at the University follow a cohort model; students follow a lock-step schedule based upon their enrollment status as either a full-time or part-time student. Students who remain with their cohort follow a standard course schedule.

Non-Standard Special Schedule

In cases where a student desires or is required to follow a non-standard special schedule, the student must meet with the Student Support Office to create a personalized Degree Completion Plan. The new plan must be approved by the Office of Student Services and by the Dean or Program Director and submitted to the Office of the Registrar prior to registration. 

 

Note: Not all programs offer a non-standard special schedule.

 

Typically, a student will move to a non-standard, or special, schedule based upon one or more of the following reasons:

 

  • The student has dropped or failed courses that must be rescheduled.
  • The student has incomplete courses that must be completed.
  • The student has Advanced Standing or transfer credits.
  • Recommendation by the program to take fewer credits per term (i.e., as a result of an Academic Development Plan or program-mandated deceleration).
  • Request by the student to take fewer credits per term (i.e., as a result of personal circumstances).
  • The student is returning from a Leave of Absence.
  • The student is requesting Reentry.
  • The student is requesting to be Readmitted after an absence of a year or more.

Open Registration (Continuing Students Only)

Open registration begins at least six weeks prior to the term. Students are encouraged to register as early as possible but must do so no later than one week prior to the next term. For specific registration dates, see the academic calendar.

Late Registration (Continuing Students Only)

Late registration begins seven calendar days prior to start of the term and ends on the fourteenth calendar day after the start of the term (for 15-week courses) or on the seventh calendar day after the start of the block (for 7 ½-week and 5-week courses). A late registration fee will apply. For specific late registration dates, see the academic calendar. Students should be aware of attendance requirements when registering late for a course.

Registration Fees

Typically, registration fees are charged only for students enrolled in Accelerated Sciences courses.

Registration Holds (Continuing Students Only)

Students with an account hold may not register until the hold is removed. A student account is placed on hold for the following reasons:

 

  • The student has an outstanding financial obligation.
  • The student has failed to complete or provide required documentation (i.e., payment plan, official transcript, prematriculation documentation).
  • The student has failed to complete the requirements of contingent admission.
  • The student is suspended.
  • The student is returning from a Leave of Absence or has requested Reentry or Readmission; in these cases, the returning student will be required to submit a personalized Degree Completion Plan to the Office of the Registrar prior to registration.

Intersession Registration

Intersession courses are held during the breaks between terms. Courses are taught on a shorter, accelerated schedule. Intersession courses require daily attendance and active participation. Registration for intersessions may be done outside of the open registration period. For specific intersession dates, see the academic calendar.

Maximum Credit Hour Loads Per Term

Students who wish to exceed the recommended maximum number of credits determined by their program of study must get the approval of their Dean or Program Director. 

 

Program Typical Per Term Credit Load Maximum Per Term Credit Load
Ayurvedic Wellness
Educator Certificate
15 18
Ayurvedic 
Practitioner Certificate
17 18
Bachelor of Science
in Health Sciences
6-12 18
Certified Health 
Education Specialist
6-12 18
Graduate Certificate
in Human Genetics
and Genomics
6-12 18
Master of
Acupuncture and 
Chinese Medicine
18 29
Master of Science in
Human Genetics
and Genomics
6-12 18
Master of Science:
Physician Assistant
Program
21 25
Master of Science in
Medical Science
18 18
Doctor of
Acupuncture and
Chinese Medicine
20 26
Doctor of
Chiropractic
Standard Track
22 29
Doctor of
Chiropractic
Alternative
Admissions Track
Program (AATP)
Track
 

18.5

 

 

 

29

 

 

 

Accelerated
Sciences
Typically, 3-8 credits (1-2 courses) per
block
n/a - Accelerated Students are
considered Students-at-Large and are not
subject to maximum credit hour load
restrictions

 

Prerequisite Waiver

Students are not allowed to register for a course if they have not fulfilled the prerequisites through SCU, another university, or through transfer credit or waiver. 

Course Cancellations

The University reserves the right to cancel a course at any time based upon enrollment or other factors.

Registration (Accelerated Sciences)

Accelerated Sciences students are responsible for their own registration and for ensuring the accuracy of their schedules. Accelerated Sciences students have access to registration via the University’s website. Students may register at any time prior to the registration deadline; students who do not complete registration by the registration deadline will be subject to a late registration fee.

Add/Drop Period (Certificate- and Degree-Seeking Students)

Students may adjust their schedule throughout the add/drop period as outlined below. Students are not charged nor is a transcript notation made for courses dropped during the add/drop period. Schedule adjustments made during the add/drop period may impact financial aid eligibility.

 

Courses dropped after the add/drop period are not eligible for refunds. See the academic calendar for specific add/drop dates. This policy does not apply to Accelerated Sciences.

 

Please note: In some cases, a course may begin and end during the add/drop period. In these cases, the course is ineligible for add/drop.

 

15-Week Term

(Days 1-14)

7 1/2 Week Block

(Days 1-7)

5-Week Block

(Days 1-7)

Intersession

(Day 1)

Add/Drop
Period
14 calendar days
from the first day of 
the term (week 1
and 2)
7 calendar days
from the first day
of the term (week
1)
7 calendar days
from the first day of 
the term (week 1)
1 calendar day from
the first day of the
intersession (first day)

 

Withdrawal from a Course (Certificate- and Degree-Seeking Students)

Students may request to withdraw from a course any time after the add/drop period. Some programs may require students to meet with the Student Support Office or with the program prior to course withdrawal.  Students who withdraw from a course after the add/drop period are not eligible for a refund and a notation will appear on the student’s transcript based upon the withdrawal date and circumstances (i.e., W, WF). Students may not request to withdraw from a course after the course has completed. Course withdrawals may impact tuition, academic standing, and financial aid.

Add/Drop and Withdrawal (Accelerated Sciences)

Accelerated Sciences students may drop or withdraw from a course at any time. Courses that are dropped prior to the start of the block are treated as drops and do not appear on the student’s transcript; courses that are dropped after the start of the block are treated as withdrawals. Students will be subject to the applicable Accelerated Sciences refund policy and grading policy based upon the date of drop or withdrawal. 

Leave of Absence

A Leave of Absence is a temporary interruption in a student’s program of study. A Leave of Absence cannot exceed 180 calendar days in any 12-month period. The students must request a Leave of Absence in writing to the Office of the Registrar. The request must indicate the student’s anticipated return date from the Leave of Absence. In addition:

 

  • Leaves of Absence must be requested in advance, be submitted in writing, be dated, and include the reason for the request.
  • Leaves of Absence will not be granted for academic reasons (i.e., to keep the student from failing a course).
  • There must be a reasonable expectation that the student will return from the Leave of Absence.
  • Students who intend to take a leave exceeding 180 days will be withdrawn from the University and are subject to reentry or readmission requirements, depending on the length of the absence.   
  • Students who fail to return from a Leave within 180 days will be administratively withdrawn from the University effective the first day of the Leave. In these cases, students are subject to reentry and readmission requirements, depending on the length of the absence, and to federal aid repayment requirements.
  • Students on Leave may not participate in or hold leadership positions in University organizations or teams or otherwise participate in University events.
  • Students who take a Leave of Absence are subject to refund and grading policies based upon their last date of attendance.

 

Returning from an Approved Leave of Absence

 

Students on a Leave of Absence are expected to notify the Office of the Registrar of their intent to return in writing at least 30 days prior to their projected reentry date. 

 

Students returning from a Leave of Absence will be required to meet the degree requirements in place at the time of their original matriculation date. Students who return from a Leave of Absence remain eligible for the Fixed Rate Tuition Guarantee in place at the time of their original matriculation date. Students must meet with an advisor to review their Degree Completion Plan. The student may be required to move from a Standard Schedule to a Non-Standard Special Schedule upon return. 

Military Leave of Absence

The University recognizes that students who serve in the U.S. armed forces may need to withdraw from a program of study without notice. If a member of the armed forces is called to active duty for more than 30 consecutive days, the student is eligible for the Military Leave of Absence.

 

The student must request a Military Leave of Absence in writing to the Office of the Registrar as soon as it is reasonable to do so. A copy of the military orders necessitating the student’s leave must be provided to qualify for a Military Leave of Absence. In addition:

 

  • A Military Leave of Absence may be granted for the period of active duty and up to one year after returning from active duty.
  • The Office of Financial Aid will review the student’s account to assist the student with loan deferment and repayment options based upon military service.
  • Courses in which the student is currently enrolled will receive a military withdrawal grade (MW) unless the program of study determines that the student is eligible for another grade. 
  • Students granted a Military Leave of Absence will receive a full refund and tuition and fees for any course with an MW grade. Students will not be granted a full refund of tuition and fees for other grades, including an Incomplete.

Short-term Military Absence

Students who are members of the military (National Guard, Reserves, Active Duty) who are unable to attend class for fewer than 31 days within a term due to military training or other required services are provided the opportunity to complete course requirements. In these cases, the student works directly with their instructor.  The student must notify the instructor in advance of the short-term leave to develop an agreement for completion of course work (i.e., due dates, assignments, Incomplete grade).  

 

Withdrawal from the University (Certificate- and Degree- Seeking Students)

Official Withdrawal (Student Initiated)

Students may officially withdraw from the University at any time by submitting a notification of withdrawal in writing to the Office of the Registrar. The date the official withdrawal is received by the Office of the Registrar is used to determine the refund eligibility and grading policy. 

 

Unofficial Withdrawals (Administrative)

Students may be administratively withdrawn if they fail to attend all courses for fourteen consecutive days without notifying their instructor and/or requesting a Leave of Absence. Students will be issued a warning if they fail to attend all courses for seven consecutive days without notifying their instructor and/or requesting a Leave of Absence. The student’s last date of attendance, as determined by the Office of the Registrar, will be used as the unofficial withdrawal date to determine the refund eligibility and grading policy.

                                      

Attendance Policy

 

All courses have attendance requirements based upon regulatory requirements, program policy, and/or instructor policy. Students are expected to know and follow these attendance requirements.

 

Students enrolled in certificate or degree programs are expected to attend all classes unless granted an excused absence by their instructor(s) or, for those students enrolled in the Doctor of Chiropractic program, by the Office of the Dean. 

 

Some programs have specific and strict attendance requirements based upon their regulatory, licensing, or accrediting bodies (i.e., the Doctor of Chiropractic program), and students that fail to attend may put themselves at risk academically and may, in some cases, jeopardize their eligibility for financial aid. In these cases, students may be automatically dropped from a course if the number of absences exceeds the maximum allowed (i.e., in the Doctor of Chiropractic program a student must be present at least 90% of class time unless excused by the instructor and approved by the Dean).

 

Accelerated Sciences students are expected to follow the attendance requirements in place for the course in which they are enrolled; students are expected to attend all class sessions due to the accelerated nature of the course. Accelerated Sciences courses have strict attendance requirements due to the fast-paced nature of the courses. 

 

Students who fail to attend all courses for fourteen consecutive days are subject to administrative withdrawal.

Excused Absences

Students enrolled in certificate or degree programs may request an excused absence by contacting their instructor directly or, for those students enrolled in the Doctor of Chiropractic, the Office of the Dean; the instructor or Dean may request documentation to substantiate the excused absence. 

 The following reasons qualify for an excused absence:

  • Health issues (such as illness or hospitalization)
  • Family emergencies (such as death in the family)
  • Jury duty
  • Other as determined by the instructor or, in some cases, by the Office of the Dean

 

Students are required to submit a request for an excused absence to the instructor as soon as possible following the absence (ideally within 24 hours of the absence) and must do so within seven days of the absence. Requests submitted after seven days will not be considered unless there are extenuating circumstances that prevented the student from submitting a request (i.e., illness).

Unexcused Absences

Students with multiple unexcused absences may face consequences in affected courses including course withdrawal (W), withdrawal failure (WF grade), or failure (F grade). Students may also be placed on Academic Warning, Academic Probation, or Dismissal.

Online Attendance

Attendance for online classes is defined as active, weekly participation in the course as described in the syllabus. Examples of activities could include, but are not limited to:

  • Participating in weekly online chats or discussions
  • Submitting or completing assignments
  • Commenting on other student contributions
  • Actively logged on and participating in class at least three times per week


All courses have attendance requirements based upon program policy, instructor policy, or both. Students are expected to know and follow these attendance requirements.

Downloading Examinations

In certain courses, students are required to download password-protected examinations into secure testing software platforms in advance of examination sessions. These downloadable examinations can be quizzes, midterms, and finals.   

In courses where this applies, faculty typically make these examinations available for download at least 24 hours before the class session in which the examination will be held, or at least 24 hours before the testing window will open, whichever is earlier. Faculty may close examination download availability 1 hour prior to the class session in which the examination will occur or the examination window will open, whichever is earlier, to facilitate stability of the testing experience. 

Because examinations are typically available for download at least 24 hours prior as noted, and because examinations may not be available for download 1 hour prior, students should download examinations as early as possible, but at minimum the day prior to the exam, to both prevent and respond to possible technical difficulties. 

Submissions/uploads of downloaded and completed examinations may be used to determine attendance. Make-ups may be offered by instructors consistent with the excused absence policy.  

Class Cancellations

On occasion, it may be necessary to cancel a scheduled class due to inclement weather or an instructor’s inability to attend. The instructor or designee will send a notice of such cancellations to all students enrolled in the class, insofar as there is an opportunity to do so. In general practice, students are free to assume that a class has been canceled if the instructor is not present within fifteen minutes of the usual starting time, unless the instructor has established an alternate procedure.

 

Grading Policy

Letter
Grade
Grade
Applicable*
Percentage Grade
Points
Designation
A 1, 2, 3, and 4 90-100% 4.0 Excellent
B 1, 2, 3, and 4 80-89.99% 3.0 Good
C 1, 2, and 3 70-79.99% 2.0 Average
C 4 75-79.99% 2.0 Average
D 2 and 3 60-69.99% 1.0 Poor
F 1 0-69.99% 0.0 Fail
F 2 and 3 0-59.99% 0.0 Fail
F 4 0-74.99% 0.0 Fail
I** 1, 2, 3, and 4 - - Incomplete
W 1, 2, 3, and 4 - - Withdrawal after Add/Drop Period
WF 1 and 2 - 0.0 Withdrawal after 75%of the Course is
Completed-Fail
TR 1, 2, and 4 - - Transfer Credit
AU 1, 2, and 4 - - Audit
P 1, 2, and 4 - - Pass
NP 1, 2, and 4 - - No Pass
MW 1, 2, and 4 - - Military Withdrawal
WV 1, 2, and 4 - - Waived

*1 - Graduate Programs (except Master of Science: Physician Assistant), 2 - Undergraduate and Certificate Programs, 3 - Accelerated Sciences Courses, 4 - Master of Science: Physician Assistant

**Incomplete grades are temporary. In addition, transcripts may be temporarily notated with an IP (In Progress) or NR designation (No Grade Received); IP and NR are not grades

 

Incomplete Grade

An incomplete grade is a temporary grade awarded by the instructor when extenuating circumstances prevent a student from completing a course. Incomplete grades are not considered passing for the purposes of determining academic standing or financial aid eligibility.

Incomplete grades cannot be used to raise a grade. 

Eligible extenuating circumstances include, but are not limited to:

  • A death in the family
  • Medical hardship
  • Family emergency
  • Natural disaster

 

To be eligible for an incomplete grade, the student must:

  • Be actively attending the course
  • Be passing the course
  • Have successfully completed at least 75% of the course
  • Petition for an Incomplete Grade

 

An incomplete course must be completed and a grade submitted within two weeks of the first day of the next term in which the student is enrolled, unless the Dean or Program Director has granted an extension to no later than the 10th week of the next term. Incomplete courses that are not completed within these timelines are automatically assigned a grade of F by the Office of the Registrar. 

Incomplete Grade Process

To request an incomplete grade, students must submit a Petition for Incomplete Grade to their instructor prior to the end of the term or block. The instructor will discuss the remaining requirements with the student, assign a deadline for completing the course, and submit the form to the Office of the Registrar. 

 

The student must provide:

  • The reason(s) that the student cannot complete the remaining course requirements on time.
  • As applicable, documentation supporting the extenuating circumstances.

 

The instructor will determine:

  • The course requirements/assignments that the student still needs to complete.
  • The deadline for completion and submission of the remaining assignments. Typically, the deadline for final grades to be submitted cannot be more than two (2) weeks from the first day of the start of the next term. Instructors may choose to require an earlier deadline but cannot allow a later deadline without the approval of the Dean or Program Director. In these extreme circumstances, the deadline can be extended but generally should not extend beyond the 10th week of the next term.

 

The instructor will review the remaining assignments at the deadline and determine the student’s final grade. The instructor is responsible for submitting a change of grade within two weeks of the start of the next term or within one week of the start of the next block to the Office of the Registrar.

 

Withdrawal-Failure Grade (WF)

Certificate or degree students who withdraw from a course after 75% of the course has been completed will be assigned a WF. Certificate or degree students who withdraw, are administratively withdrawn, or are dismissed from the University after 75% of the term has been completed will be assigned a WF grade for all courses.  

 

This grade does not apply to Accelerated Sciences students.

 

Military Withdrawal (MW)

Only students granted a Military Leave of Absence are eligible for a grade of Military Withdrawal.

Pass/No Pass Option (P/NP)

Some courses are assigned grades on a pass or no pass basis. Pass/No Pass are typically used for comprehensive exams, culminating master’s projects, thesis, dissertation, clinical research projects, and candidacy qualifying exams.

 

Some courses may be eligible to be taken on a pass or no pass basis. Students must request that a course be taken on a pass or no pass basis at the time of registration. Students are responsible for understanding the impact of pass/no pass grades on their ability to meet the requirements of their program of study or to meet licensure or certification eligibility. Students may elect to revert to the standard letter grading system, or vice versa, during the standard add/drop period, when this is available for the specific course.  

Auditing Courses (AU)

Currently enrolled student and alumni may audit a course on a space available basis at a reduced cost; students-at-large are required to pay full tuition. No grades are issued for audited courses, nor are students required to complete assigned coursework, nor are students automatically able to participate in all class activities. Not all courses are eligible to be audited on a space available basis (i.e., clinical clerkship courses).

Grade Changes

Grade changes may be granted at the discretion of the instructor. Generally, grade changes are used only to fix an error. Grade changes do not apply to Incompletes.

 

Students must submit a written request to the instructor to review their grade by the 14th calendar day of the following term. If the instructor agrees to change the grade, the instructor must submit an official grade change form to the Office of the Registrar by the 28th calendar day of the following term.

Grade Appeal

A student may appeal a final grade for a course. The student’s first course of action is a conversation with the instructor. If the student is dissatisfied with the instructor’s response, the student may file a formal grade appeal.

 

Students should be aware that evaluation of student performance is the prerogative and responsibility of the instructor. In questions relating to the quality of student performance, the professional judgment of the faculty member is commonly accepted as authoritative. An appeal is most likely to result in a change of grade for a course or assignment only if it includes documented evidence that there was an error in computing the grade, a posting/clerical error, or that the grade was determined by standards improperly different from those applied to other students in the course.

 

The following process will be followed for formal grade appeals:

  • The student submits a written request for a grade appeal to the Office of the Registrar within one week of the grade being posted. The request must summarize the student’s communication with the instructor, clearly indicate the basis for the appeal, and provide supporting documentation as applicable.
  • The Office of the Registrar notifies the Dean or Program Director that a formal grade appeal has been filed.
  • The Dean or Program Director (or designee) reviews the materials. If necessary, for clarification, the Dean or Program Director meets with the instructor and/or the student.
  • The Dean or Program Director (or designee) renders a final decision within two weeks of the original grade appeal.

 

The decision of the Dean or Program Director (or designee) is final and cannot be appealed.

Academic Awards and Honors

Each term, students will be reviewed for the Dean’s List, an honor bestowed upon students whose cumulative GPA demonstrates strong academic performance. Students who meet a minimum cumulative GPA of 3.5 (graduate) and 3.0 (undergraduate and certificate) are named to the Dean’s List.

 

The Office of the Registrar reviews the academic records of all candidates for degree conferral. Students graduating with a 3.75 will be designated as having graduated with Honors.

 

Some programs and departments, at their discretion, may elect to identify a Valedictorian (highest GPA) of each graduating class. In addition, some program may identify students for membership in program-specific honorary societies. 

Enrollment Status

The University has established minimum credit hour requirements by program for determining if a student is full-time, half-time, or less than half-time. Many programs require students to take more than the minimum full-time status listed below.  Students must meet the course load expectations of the program to in which they are enrolled.

 

Program

Full-Time

Half-Time

Less than Half-Time

Clock Hour Programs

24 clock hours per week

12-23 clock hours per week

11 or fewer clock hours per week

Undergraduate Programs including Certificates and Baccalaureate Level

12 credits or more per term

6-11 credits per term

5 or fewer credit hours per term

Master Level Programs and Graduate Level Certificates

6 credits or more per term

3-5 credits per term

2 or fewer credits per term

Doctoral Level Programs

12 credits or more per term

6-11 credits per term

5 or fewer credits per term

Accelerated Sciences

n/a - Accelerated Sciences students are considered Students-at-Large

n/a - Accelerated Sciences students are considered Students-at-Large

n/a - Accelerated Sciences students are considered Students-at-Large

Continuous Enrollment

All University programs are designed as year-round programs. Students are required to be continuously enrolled from the time of matriculation to degree completion by attending at least half-time. Students who fail to maintain continuous enrollment who do not obtain an approved Leave of Absence will be administratively withdrawn from the University.

Academic Advising

Academic advising is intended to assist students with understanding their degree requirements, addressing academic challenges, and identifying and leveraging student support resources. Academic Advising is also a vehicle through which faculty and staff guide and encourage students in the pursuit of their educational and career goals. In cases where a student is experiencing personal challenges, advisors are encouraged to refer the student to the Office of Student Services.

 

The University employs a shared model of advising, in which students receive advising services from both their program of study and from the Student Support Office (SSO). A further explanation of academic advising by program appears below.

 

Program

Advising Model

Student Support Office (SSO)

Ayurvedic Wellness Educator Certificate

Students are assigned a Cohort Advisor based upon their term of entry. The Cohort Advisor meets with the students at least twice per term as a group. The Cohort Advisor is available to answer questions about degree requirements and academic challenges. May refer students to other offices for additional support as needed. 

SSO is available to assist students with scheduling questions, accessing student support services, and addressing academic or personal challenges.

Ayurvedic Practitioner Certificate

Students are assigned a Cohort Advisor based upon their term of entry. The Cohort Advisor meets with the students at least twice per term as a group. The Cohort Advisor is available to answer questions about degree requirements and academic challenges. May refer students to other offices for additional support as needed. 

SSO is available to assist students with scheduling questions, accessing student support services, and addressing academic or personal challenges.

Bachelor of Science in Health Sciences

Students are assigned a Faculty Advisor upon matriculation. Faculty Advisors answer questions about degree requirements, monitor academic progress, address academic challenges, and provide encouragement and support. May refer students to other offices for additional support as needed. 

SSO is available to assist students with scheduling questions, accessing student support services, and addressing academic or personal challenges.

Certified Health Education Specialist

Students are assigned a Faculty Advisor upon matriculation. Faculty Advisors answer questions about certificate requirements, monitor academic progress, address academic challenges, and provide encouragement and support. May refer students to other offices for additional support as needed. 

SSO is available to assist students with scheduling questions, accessing student support services, and addressing academic or personal challenges.

Graduate Certificate in Human Genetics and Genomics

Students are assigned a Faculty Advisor upon matriculation. Faculty Advisors answer questions about certificate requirements, monitor academic progress, address academic challenges, and provide encouragement and support. May refer students to other offices for additional support as needed. 

SSO is available to assist students with scheduling questions, accessing student support services, and addressing academic or personal challenges.

Master of Acupuncture and Chinese Medicine

Students are assigned Content Advisors who meet with and guide students based upon the courses in which they are enrolled. A Term Advisor meets with the students as a group at least two times per term. May refer students to other offices for additional support as needed.

SSO is available to assist students with scheduling questions, accessing student support services, and addressing academic or personal challenges.

Master of Science in Human Genetics and Genomics

Students are assigned a Faculty Advisor upon matriculation. Faculty Advisors answer questions about degree requirements, monitor academic progress, address academic challenges, and provide encouragement and support. May refer students to other offices for additional support as needed.

SSO is available to assist students with scheduling questions, accessing student support services, and addressing academic or personal challenges.

 

Master of Science: Physician Assistant Program

Students are assigned a Faculty Advisor upon matriculation. Faculty Advisors answer questions about degree requirements, monitor academic progress, address academic challenges, and provide encouragement and support. May refer students to other offices for additional support as needed. 

SSO is available to assist students with scheduling questions, accessing student support services, and addressing academic or personal challenges.

Master of Science in Medical Science

Students are assigned a Faculty Advisor upon matriculation. Faculty Advisors answer questions about degree requirements, monitor academic progress, address academic challenges, provide encouragement and support, and assist with professional school applications (i.e., Medical School). May refer students to other offices for additional support as needed. In addition, the Classroom Moderator is available to assist students with questions and concerns. 

SSO is available to assist students with scheduling questions, accessing student support services, and addressing academic or personal challenges.

Doctor of Acupuncture and Chinese Medicine

Students are assigned Content Advisors who meet with and guide students based upon the courses in which they are enrolled. A Term Advisor meets with the students as a group at least two times per term. May refer students to other offices for additional support as needed. 

SSO assists students with scheduling questions, with creating and adhering to special schedules, with accessing student support services, and with addressing academic or personal challenges.

Doctor of Chiropractic - Standard Track

Students are assigned to a Cohort Advisor who meets with and guides students based upon the term in which they are enrolled. The Advisor meets with the students as a group at least two times per term. May refer students to other offices for additional support as needed. 

SSO assists students with scheduling questions, with creating and adhering to special schedules, with accessing student support services, and with addressing academic or personal challenges.

Doctor of Chiropractic - AATP Track

Students are assigned to a Cohort Advisor who meets with and guides students based upon the term in which they are enrolled. The Advisor meets with the students as a group at least two times per term. May refer students to other offices for additional support as needed. 

AATP Track students are required to participate in the AATP Advising Program upon matriculation. This program will provide students with an opportunity to meet individually or in small groups with an SSO Advisor one to two times per term. SSO is also available to assist with general scheduling questions, with creating and adhering to special schedules, with accessing student support services, and with addressing academic or personal challenges.

Accelerated Sciences

Students receive course-specific academic support and advice about study skills from instructional staff on an as-needed basis. Instructional staff may refer students to other offices for additional support as needed.

 

SSO is available to assist students with accessing student support services and works in collaboration with the Accelerated Sciences Enrollment Support Specialists to help address any other student concerns.

 

 

Academic Good Standing

Students are considered in Academic Good Standing unless they are on Academic Probation.

 

In-Term Academic Monitoring

Students are evaluated throughout the term by program faculty to provide early intervention for issues that may result in academic challenges up to and including failure, probation, and dismissal. The intent of In-Term Academic Monitoring is to provide students with an opportunity to remediate any skills, behaviors, or attitudes that may impede the student’s ability to meet degree requirements. Generally, in-term monitoring will result in informal faculty intervention, a mandated remediation plan with the faculty, referral to the Student Support Office or another department for assistance, and/or an Academic Development Plan. It may also result in an Academic Warning.

Program

Minimum Monitoring Points*

Triggers

Action

Ayurvedic Wellness Educator Certificate - Didactic Courses

Mid-Term

Grade below 60%; attendance issues

Academic Development Plan

Ayurvedic Wellness Educator Certificate - Clinical Courses

Per evaluation

Unsatisfactory performance on a written or practical evaluation; attendance issues

Informal remediation with the evaluating Clinician, or formal remediation plan with program leadership; may result in Academic Development Plan

Ayurvedic Practitioner Certificate - Didactic Courses

Mid-Term (didactic courses). Per evaluation (clinical courses)

Grade below 60%; attendance issues

Academic Development Plan

Ayurvedic Practitioner Certificate - Clinical Courses

Per evaluation

Unsatisfactory performance on a written or practical evaluation; attendance issues

Informal remediation with the evaluating Clinician, or formal remediation plan with program leadership; may result in Academic Development Plan

Bachelor of Science in Health Sciences

Weeks 2, 4, 6

Grade of less than C in any course; attendance issues

Academic Development Plan

Master of Acupuncture and Chinese Medicine - Didactic Courses

Mid-Term

Grade of less than C in any course; attendance issues

Academic Development Plan

Master of Acupuncture and Chinese Medicine - Clinical Clerkship Courses

Per Evaluation (an evaluation is any activity or assignment for which the student receives a grade or written assessment)

Unsatisfactory performance on written or practical evaluations; attendance issues 

 

Informal remediation with the evaluating Clinician, or formal remediation plan with Lead Clinician or, in some cases, the Director of Clinical Education; may result in Academic Development Plan 

Master of Science: Physician Assistant Program - Terms 1-4

Per Exam

Grade of less than 75% on any assessment or less than 80% on a practicum

Informal remediation with program faculty, may result in Academic Development Plan

Master of Science: Physician Assistant Program - Terms 5-7

Once per rotation

Grade of less than 70% on an End-of-Rotation exam, deficiency in outcomes, or failed preceptor evaluation

Informal remediation with program faculty, may result in Academic Development Plan

Master of Science in Medical Science

Weeks 3, 6, 9, 12

Grade of less than C on any assessment (quizzes, exams)

Mandated Learning Support Plan developed with Faculty Advisor; may result in Academic Development Plan

Doctor of Acupuncture and Chinese Medicine - Didactic Courses

Mid-Term

Grade of less than C in any course; attendance issues

Academic Development Plan

Doctor of Acupuncture and Chinese Medicine - Clinical Clerkship Courses

Per Evaluation (an evaluation is any activity or assignment for which the student receives a grade or written assessment)

 Unsatisfactory performance on written or practical evaluations; attendance issues 

 

Informal remediation with the evaluating Clinician, or formal remediation plan with Lead Clinician or, in some cases, the Director of Clinical Education; may result in Academic Development Plan 

Doctor of Chiropractic - Standard Track Didactic Courses

Mid-Term

Grade of less than C in any course; attendance issues

Academic Development Plan

Doctor of Chiropractic - AATP Track Didactic Courses

Mid-Term

Grade of less than C in any course; attendance issues

Academic Development Plan

Doctor of Chiropractic - Standard Track Clinical Clerkship Courses

Per Evaluation (an evaluation is any activity or assignment for which the student receives a grade or written assessment)

Unsatisfactory performance on written or practical evaluations; attendance issues 

Informal remediation with the evaluating Clinician, or formal remediation plan with Lead Clinician or, in some cases, the Assistant Dean; may result in Academic Development Plan 

Doctor of Chiropractic - AATP Track Clinical Clerkship Courses

Per Evaluation (an evaluation is any activity or assignment for which the student receives a grade or written assignment)

Unsatisfactory performance on written or practical evaluations; attendance issues 

Informal remediation with the evaluating Clinician, or formal remediation plan with Lead Clinician or, in some cases, the Assistant Dean; may result in Academic Development Plan 

Accelerated Sciences

n/a

n/a

n/a

*Please note: The program may initiate other monitoring efforts. For example, a program may choose to more closely monitor students in their first term of enrollment.

Academic Warning

Students are placed on Academic Warning if at the end of the term the evaluation shows any of the following:

  • Term grade point average (GPA)
    • All programs other than Master of Science: Physician assistant: term GPA below 2.0.
    • Master of Science: Physician Assistant program only: term GPA below 2.75. (first instance).
  • Course failure
    • Master of Science: Physician Assistant program only: one course failure.
  • Recommendation of the faculty, Program Director, or Dean. The faculty, Program Director, or Dean may recommend a student be placed on Academic Warning if the student is failing to demonstrate adequate progress toward consistently meeting one or more academic expectations of the program.   

 

Students placed upon Academic Warning will receive an Academic Development Plan (ADP). Academic Warning is not eligible for appeal. Students on Academic Warning are considered in Academic Good Standing.

Academic Probation

Students are placed on Academic Probation if at the end of the term any of the following occur:

 

  • Term grade point average (GPA)
    • Master of Science: Physician Assistant program only: term GPA below 2.75 for a second term (consecutive or non-consecutive).
  • Cumulative grade point average (GPA)
    • All programs other than Master of Science: Physician Assistant: cumulative GPA below 2.0.
    • Master of Science: Physician Assistant program only: cumulative GPA below 2.75.
  • Course failure
    • Master of Science: Physician Assistant program only: failing any two courses including clinical rotations (one or two F grades).
    • Doctor of Chiropractic program only: failing the same course twice (two F grades in the same course).
  • Failure to comply with or meet the requirements of an Academic Development Plan that included Academic Probation as a potential condition.

 

Students placed on Academic Probation will automatically receive an Academic Development Plan (ADP). Academic Probation is not eligible for appeal.

 

Academic Dismissal

Students are Academically Dismissed at the end of the term the evaluation shows any of the following:

 

  • Cumulative grade point average: 
    • All programs other than Master of Science: Physician Assistant program: cumulative GPA below 2.0 for two consecutive terms.
    • Master of Science: Physician Assistant program only: cumulative GPA below 2.75 for two terms (consecutive or non-consecutive).
  • Course failure
    • Master of Science: Physician Assistant program only: failing any three courses including clinical rotations (three F grades).
    • Doctor of Chiropractic program only: failing the same course a third time (three F grades in the same course).
  • Failure to meet or comply with the requirements of an Academic Development Plan (ADP) that included Academic Dismissal as a potential condition.

 

Dismissal is noted on the student’s transcript.

Appeal of Academic Dismissal

Students who have been academically dismissed may appeal the decision by submitting a written letter of appeal to the Office of the Provost within two weeks of the end of the term that resulted in the appeal.  Appeals of academic dismissal will be considered only on the basis of extenuating circumstances such as health, financial, legal, or personal issues that contributed to the dismissal. A student who has previously been academically dismissed is ineligible for appeal.

 

The Provost or designee will decide, with or without the assistance of others, whether or not to reinstate the student. If the appeal is granted and the student is reinstated, they may be placed on probation and required to participate in an Academic Development Plan. 

 

Please note: A student may be ineligible for financial aid even if they are reinstated as a result of an academic appeal. Students are encouraged to meet with the Office of Financial Aid prior to returning.

 

Reapplication to the University after Dismissal

Students who have been dismissed from the University are ineligible for reentry or readmission to the same program.  Students who have been dismissed from the University may reapply to another University program.

Students must reapply and go through the same admissions process as first-time applicants.  Students must notify the admissions office that they are reapplying after having previously been dismissed from another University program. 

The following conditions must be met as part of the reapplication process:

 

  • The student must fulfill all outstanding financial obligations to the University or arrange a payment plan with the Office of Student Accounts. 
  • The student must meet with an advisor to develop a personalized Academic Development Plan. 
  • Student seeking financial aid must meet with the Office of Financial Aid to review financial aid eligibility.

Academic Development Plans

Academic Development Plans (ADPs) are intended to support students who may be at-risk academically. The plan is typically developed by the Student Support Office in consultation with the student’s program of study.   In some cases, the plan is developed by the student’s program of study, then shared with the Student Support Office (i.e., the Master of Science: Physician Assistant program). The ADP is intended to support the student in meeting academic expectations.

 

Students may be placed on an Academic Development Plan:

 

  • on the recommendation of their program of study (e.g., as a result of in-term monitoring).
  • because they have been placed on Academic Warning.
  • because they have been placed on Academic Probation.

The ADP will stay in place for at least one term and will consist of one or more of the following:

 

  • Complete special assignments.
  • Participate in mandatory exam prep workshops.
  • Participate in mandated tutoring.
  • Participate in mandated remediation.
  • Complete mandatory success modules or related workshops.
  • Attend one-on-one advising sessions.
  • Participate in additional skills labs or technique sessions.
  • Move from a Standard Schedule to a Non-Standard Special Schedule (also referred to as deceleration).
  • Audit or retake all or a portion of a course previously taken.
  • Take a Leave of Absence during which specific academically related requirements must be met.

 

Failure to comply with or meet the requirements of an ADP may result in disciplinary action up to and including dismissal from the University.

 

Student Success Modules and Workshops

The Office of Student Services has developed a series of workshops and online modules intended to assist students in improving their skills, ability, or knowledge in a given area (e.g., Chemistry, Study Skills). These modules may be taken voluntarily, may be required under the terms of contingent admissions, may be assigned by the student’s program of study, or may be required as part of an Academic Development Plan. These modules and workshops are typically available to students at no cost.

Technology Requirements

Students are required to have technology equipment and software necessary to successfully complete their program of study. Technology requirements are detailed in an enrollment agreement or other disclosures signed by all students prior to matriculation. 

 

The University strives to minimize changes in technology requirements. However, because technology continues to rapidly advance, students may be required to acquire or purchase additional or different technology hardware, software, or services throughout their time at the University. The Office of Student Services will alert students of changes in technology requirements, as necessary.

  

Petition to Graduate and Degree Conferral

Students are required to petition to graduate via the University’s portal by the end of the second week of the term prior to their final term. This allows the Office of the Registrar to conduct a degree audit and determine a degree conferral date. It also allows the Office of the Registrar to clear the student to attend the commencement ceremony.

 

Participation in Commencement

Commencement is a ceremony and does not constitute degree completion nor result in the conferral of a degree. Students who wish to participate in commencement must notify the Office of Student Services of their intent to participate. Students are eligible to participate in the annual commencement ceremony as indicated in the table below. Students may request an exception to this policy with the approval of the Office of Student Services.

 

Graduation Term

Details

Commencement Eligibility

Fall

Fall: completion of degree requirements by the end of the Fall Term (includes all Fall Term blocks)

December commencement after degree completion

Spring

Spring: completion of degree requirements by the end of the Spring Term (includes all Spring Term blocks)

December commencement prior to degree completion

Summer

Summer: completion of degree requirements by the end of the Summer Term (includes all Summer Term blocks)

December commencement after degree completion