Procedures for Discipline and/or Dismissal (for Academic and other Reasons)

Procedures and Penalties for Academic Integrity Code Offenses

(SCU Policy 5.5.3.3)

This option for resolving cases of Academic Integrity Code violations is reserved for first-time, minor infractions by SCUHS students. The process consists of the following steps:

1. The faculty member shall first contact the College Dean to discuss the appropriateness of this option with respect to the nature of the offense, as well as to learn of any prior violations;
2. If the student has no record of prior offenses and the case appears to be one that, if adjudicated pursuant to the University’s Student Judicial Process, would result in a sanction of probation or less, it may be resolved between the faculty member and the student;
3. The faculty member shall meet with the student and present any information relevant to the case;
4. The student shall have an opportunity to respond to the allegations;
5. If the faculty member believes that an Academic Integrity Code violation has occurred, the faculty member should document the resolution in writing, including the proposed outcome, and present this information to the student;
   1. A faculty-student resolution may result in a reduced grade on the assignment, a reduced grade in the course, additional assignments, and/or other educational initiatives. (The outcome must be agreed upon by both parties.) This resolution will not become part of the student’s disciplinary record unless there is a second violation, at which time both cases will be noted on the student’s disciplinary record.
6. Upon receipt of the proposed resolution, the student has 48 hours to consider and seek advice on whether to admit responsibility and accept the resolution;
7. If the student accepts the resolution, she/he should sign the resolution in the presence of the faculty member. The faculty member should then forward a copy of the resolution to the Office of Student Affairs;
8. If the student does not accept the proposed resolution, the faculty member should refer the case to the Office of Student Affairs pursuant to the Student Judicial Process.

Failure Policy

(SCU Policy 5.5.5.2)

Students who failed a course will neither receive credit for the course nor will the units or hours be counted towards graduation. Students who failed a course may be eligible for a retake examination and must follow the prescribed standards and procedures for course failures.

Multiple Failures

(SCU Policy 5.5.5.2.1)

Concurrent

(SCU Policy 5.5.5.2.1.1)

If a student received a failing grade in two subjects during a single trimester, his/her case shall be referred to the College Dean. The student may, depending upon his/her past academic record, be suspended or dismissed from the College or may be permitted to continue on a probationary status which will be in effect for at least one trimester. Future enrollment eligibility will be contingent upon completion and passing of the failed subjects and a cumulative GPA of 2.0 or above.

If failure has been in three or more subjects, the student shall be dismissed or placed on academic suspension for a period of time not less than one trimester. A recurrence of three or more failures in one trimester for a student will result in dismissal without opportunity to return to that College within the University. If suspended, the student will be placed on academic probation for not less than one term, or until they successfully achieve accumulative GPA of 2.0 or greater. Exception may be made at the discretion of the Vice President for Academic Affairs in conjunction with the relevant College Dean.

Sequential

(SCU Policy 5.5.5.2.1.2)

Students failing a course will be contacted by letter stating the ramifications of such a failure and the tutoring services available. Students failing the same course twice will be informed by letter from the College Dean’s Office that they have been placed on Academic Probation, that they must receive academic counseling, and that further failure in the course will result in suspension or dismissal.

Future enrollment eligibility will be contingent upon completion and passing of the failed subjects and a cumulative GPA of 2.0 or above.

Students failing the same course three times will be notified of the suspension or dismissal from the College Dean through consultation with the Academic Review and Support Committee. Exceptions to the regulation will be made at the discretion of the Vice President for Academic Affairs in conjunction with the relevant College Dean.

Academic Probation

(SCU Policy 5.5.5.3.2)

Any student whose term grade point average (GPA) falls below 2.0 will be placed upon academic probation. Any student who fails the same course twice will also be placed on academic probation. The academic progress of students placed on academic probation will be reviewed and monitored by the Academic Review and Support Committee. Students who are on academic probation in one college at the University are limited in the number of units of courses that they may take in another, non-probationary college at the University.

A student who is on academic probation for the first time in one college may enroll in limited units of courses in the non-probationary college according to the student’s cumulative GPA, as follows:

A student who is on academic probation for two or more trimesters in one college is prohibited from enrolling in any non-probationary college courses.

A student who is on academic probation for the first time in both colleges may only enroll in courses in one college.

All students on academic probation will be placed on “Midterm Monitor”. Midterm Monitor is established when the grades in individual courses are monitored by the Chair of the ARSC at the midterm of the trimester. Any student who is receiving a “D” grade or lower (as defined in the individual course syllabus) at midterm monitor may be administratively withdrawn from the course and have to repeat it in its entirety. With appropriate notification to the student, the University reserves the right to place any student in any course on midterm monitor.

Academic suspension is defined as not being allowed to enroll for classes for a specified period of time, based on academic reasons. After serving the specified term(s) of suspension, the student may return to active enrolled status. In addition to time away from enrollment in classes, specific stipulations may be placed on returning to active status. Any conditions or stipulations relating to eligibility to return to active status will be enumerated in writing at the time of the suspension.

Academic dismissal is expulsion from the University for academic reasons. Students who have been dismissed for academic reasons may not return to the college except through the application process for admission, and if accepted for matriculation, must begin their education from the beginning of the program.

Academic Counseling, Mentoring and Tutoring Assistance: These are specific activities that are provided by the University as adjuncts to student’s academic performance enhancement. Students may, at the discretion of the Academic Review and Support Committee, the College Dean, the Vice President for Academic Affairs or the Vice President for Enrollment Management and Student Affairs, be required to participate in counseling, mentoring or tutoring. These activities will be available to students, including those who are experiencing, or are at significant risk for experiencing difficulties in maintaining the scholastic standards of the University. The Academic Review and Support Committee, College Dean, Vice President for Academic Affairs or Vice President for Enrollment Management and Student Affairs may choose, at their discretion, to intervene prior to the presence of academic jeopardy if significant indicators suggest that academic jeopardy is imminent.

A student whose term GPA has been below 2.0 for three trimesters will be recommended for dismissal from the University.

Academic Probation Actions

(SCU Policy 5.5.5.3.2.1)

A student with a GPA of less than 2.00 is placed on academic probation. Any student placed on academic probation will be notified by the Vice President for Academic Affairs or his/her designee. The Financial Aid Office will be notified when a student is placed on academic probation. Eligibility to receive aid as well as eligibility for CCO participation may be affected when a student is on academic probation. The Academic Review and Support Committee may take the following actions following review for students on academic probation:

1. A student whose term grade point average falls below 2.00 for the first or second time may be faced with the following actions:
   1. The student may be placed on “Midterm Monitor”;
   2. A student may be required to take an abbreviated schedule the next trimester. This may include the withdrawal from at least one major course (defined as having four or more units);
   3. A student may not be allowed to progress in the curriculum. That student will be required to repeat courses where their performance was substandard (grades less than “C”);
   4. A student may be placed on academic suspension. The student, upon their return to the curriculum, will not be allowed to progress in the program until they have achieved a GPA of 2.00 or greater;
   5. A student may be required to participate in the universities mentoring program a minimum of one term after being placed on academic probation;
   6. A student may be required to participate in academic counseling.
2. A student whose term grade point average falls below 2.00 for the third time will be faced with the following actions:
   1. Will be dismissed with no opportunity for return to the college of their academic dismissal, except as a beginning student. A student may apply to other colleges within the University through the regularly established channels for admission, or may elect to re-apply to the college of their previous dismissal, understanding that readmission would be contingent upon review and recommendation to the Office of Admissions and Enrollment Management Services by the Enrollment Management Team.

A student will not be permitted to enter or remain in the Internship when their term or cumulative GPA falls below 2.00.

A student wishing to appeal the dismissal may request redress through the Student Grievance Procedure.