New Student Registration
Students who have matriculated into the University are typically registered for classes two weeks prior to the first day of classes. Registration is managed by the Registrar’s Office for all students on a standard schedule. Students who have not paid tuition, and do not have a deferment, or who owe money to the University will not be registered until cleared by the Student Accounts Office. Students seeking to transfer credits from another approved graduate degree program and/or are seeking to modify their schedule must follow the registration process outlined below for Special Schedule students.
Contingent Admission
No student will be allowed to register or receive financial aid until his or her admission file is complete. The only acceptable contingency are instances where the University has evidence that a prerequisite class is in progress prior to matriculation and the issuance of the final official transcript is pending. In the rare instance that the official transcript is received with a non-transferable grade after the matriculation date the student will be administratively withdrawn from the University.
Continuing Student Registration
Registration for all continuing students (except for those who require a special schedule) occurs during the 12th and 13th week of the prior trimester. Registration is managed by the Registrar’s Office for all students on a standard schedule. Students who have not paid tuition, and do not have a deferment, or who owe money to the University will not be registered until cleared by the Student Accounts Office.
Students who need to choose selective courses receive email notice from the Registrar with instructions for registration.
Enrollment
Once a student has completed the registration process and has made financial arrangements with the Student Accounts Office, he or she will be officially enrolled.
Verification of enrollment for financial aid is certified by the Registrar’s Office for two trimesters. All questions pertaining to interpretation of information requested on the forms must be directed to the Financial Aid Office. The University is required to notify loan agencies within 10 days of any change in enrollment status.
Course Schedules
The degree programs at SCU follow a cohort model, meaning that students within a program are expected to take the same classes together with their classmates for the duration of their program. Students who stay with their cohort follow a standard course schedule. In instances where a student desires or is required to become a special schedule student (those with a non-standard schedule) he or she must meet with the director of the Academic Support Office and the applicable college dean to receive permission to do so.
Special Schedule Registration
Students that receive approval from their program dean to drop a class, or students that fail a class, are classified as special schedule students. For special schedule students, the director of the Academic Support Office does the following: creates a next trimester schedule for each student by week 10 of the current trimester; meets with each student to review their schedule for next trimester by the 11th week; and registers each student in their classes by the 11th week. Doctor of Chiropractic Program special schedule students register for selective classes on their own during registration week.
Late Registration
Late registration for graduate degree programs is the first day of class of the 14th week of the prior trimester. Registration is not complete until a student has registered and is cleared of financial or academic obligation. The fee for late registration is $100.
Add/Drops
Students wishing to add or drop a course after the registration period must complete and submit a “Student Request for Add/Drop of Courses” form (available on MySCU) to the Registrar. Courses will not be officially added or dropped until approved by the applicable college dean or program director.
Graduate program students wishing to add a course after registration must submit the “Student Request for Add/Drop of Courses” before the 8th calendar day of the trimester. Undergraduate degree program students must add a course before the first Thursday of the course.
Graduate program students wishing to drop a course after registration must do so before the 8th calendar day of the trimester, or the course will be recorded on the student’s permanent record. If a course is dropped during weeks 2 through 10 of the trimester the student will receive a grade of Withdrawal (W) for the course. If a course is dropped during weeks 11 through 15 of the trimester the student will receive a grade of Withdrawal Fail (WF) for the course.
Undergraduate degree program students wishing to drop a course after registration must do so before the first Thursday of the course. If a course is dropped after the first Thursday of the course, the student will receive a grade of Withdrawal (W) for the course.
Official Roll Call
Official roll call is the first week of each trimester. If a student misses roll call, he or she must contact the instructor before the end of the week so they are not reported absent.
Grade Notification
Grades are posted on MySCU approximately one week before the start of each new trimester. Unofficial transcripts may also be viewed on MySCU.
Student ID Cards
Students are issued identification cards from OneStop Enrollment Services during orientation. To receive a student ID card, students must provide their student ID number.
Change of Personal Information
Address/Telephone Number
The student is responsible for notifying the Registrar’s Office in writing within 48 hours of any change in address and/or telephone number. The University is not responsible for any penalties assessed for failure to receive notices as a result of an incorrect address. Change of address and other forms are available at: http://www.scuhs.edu/resources/registrar/
Name
University policy requires an official certified/recorded document as proof of a name change. A Name Change Decree must have the signature and seal of the County Recorder’s Office. Contact the Registrar’s Office for more information.
Requests for Transcripts
Southern California University of Health Sciences has partnered with Parchment Transcript Services to expedite the processing of official paper and electronic transcripts in PDF format. As our agent, Parchment will collect all fees and allow you to track and receive confirmation and delivery receipt emails of your orders. To request transcripts, go to this link: www.scuhs.edu/resources/registrar and follow the steps to order a digital or paper transcript.
Notifications will be sent to your email directly from Parchment indicating the progress of your request for an electronic transcript. An official transcript is a copy of a student’s entire academic record from the Southern California University of Health Sciences.
There are certain transcript orders that require Special Transcript Handling or Services by the Office of the Registrar. The following students need to contact Registrar@scuhs.edu for transcript orders:
- Students who attended SCU prior to 1990
- Students who attended SAMRA University of Oriental Medicine
- Chiropractic students who need an SCU transcript and accompanying licensing documents sent to the State of California Board of Chiropractic Examiners
- Massage Therapy students who are sending transcripts to California Massage Therapy Council (CAMTC)
Students, who require additional documentation sent with your transcript, please email the document to Registrar@scuhs.edu in PDF form - 24 hours in advance of placing your Parchment transcript order. For example, students sending transcripts to a Centralized Application Service usually require a Transcript Matching Form to accompany the transcript.
Students who took Continuing Education Classes through SCU, please contact the School of Professional Studies for transcript processing ProfessionalStudies@scuhs.edu.
To request transcripts, go to this link: www.scuhs.edu/resources/registrar and follow the steps to order a digital or paper transcript.
Transcript Fees
Digital Transcript fee is $10.00.
Paper Transcript fee is $12.50
Fees may be paid by check, cash, money order, or credit card.
Additional Expedited Delivery options and fees may apply.
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