2020-2021 University Catalog (Fall) 
    
    Aug 14, 2022  
2020-2021 University Catalog (Fall) [ARCHIVED CATALOG]

Program Leave and Withdrawal from the University


Program Leave

(SCU Policy 5.3.4)

A student may request a temporary leave from their program of study. An official Program Leave from the University, which, when granted, permits the student to maintain matriculated status although not in attendance and to resume study without applying for readmission. Students may request a Program Leave for a period not to exceed one calendar year (12 consecutive months). A Program Leave is normally granted following completion of the appropriate form available from the Registrar’s Office. A Program Leave form must include starting and ending dates and the reason for the leave. Please note that there must be a reasonable expectation that the student will return from the Program Leave. Program Leaves will not be approved for students subject to disqualification or dismissal due to academic deficiencies or disciplinary action. Students on leave may not participate in and/or hold leadership positions in a registered University organization or athletic team.

A student who takes an official Program Leave from the University during the first 10 weeks of the trimester will be given a grade of “W” for each course. If the student wishes to take a LOA after the 10th week of the trimester, he/she will be given a grade of “WF” for each course. In either case, students will be dropped from any future courses for which they may have been registered. The official date of the Program Leave is the date the form is received by the Registrar, and this date is used by the Accounting Office to determine the amount of refund due according to University policy. Students receiving financial aid should check with the Financial Aid Office to clarify the effect the Program Leave may have upon eligibility and repayment.

A student granted a Program Leave is a student that is not in attendance but is not considered to have officially withdrawn from the University. If the student is a Title IV recipient, The Higher Education Act requires the University to calculate a Return to Title IV Funds on all federal financial aid students who are no longer attending their classes. Students who do not intend to finish their studies at SCUHS must officially go through the University withdrawal process (see paragraph 5.3.1.2).

Re-admission may be granted when the student informs the Registrar’s Office in writing at least 30 days prior to their projected re-entry date, pays the appropriate re-entry fee and their file has been reviewed by the Vice President for Academic Affairs. Please note that a personal meeting between the student and the Vice President for Academic Affairs may be necessary. If a student does not return within one year, the student’s dismissal date will be the first date of the Program Leave.

Withdrawal from the University

(SCU Policy 5.3.4)

To officially withdraw from all courses, a student must complete an “Official Withdrawal” form, which is available in the Registrar’s Office. A student who officially withdraws from school at any time during first ten weeks of the term will be given the grade of “W.” If the student wishes to withdraw after the tenth week of the term he/she will be given a grade of “WF” for each course. The official date of the Withdrawal is the date the form is received by the Registrar and it is used by the Accounting Office to determine the amount of refund due according to University policy.

Unofficial Withdrawals

(SCU Policy 5.3.4.1)

An unofficial withdrawal is defined as a student who fails to attend classes without completing a “Drop” form and/or leaves the University without completing a Withdrawal Form. The student ID card must be returned to the Registrar’s Office when a student withdraws from the University. An unofficial withdrawal will result in an automatic “F”.